Fiscal Year 2019 Budget

Beginning July 1, 2018 and ending June 30, 2019

Last updated: 4/11/18

Purchasing Division

The mission of the Purchasing Department is to purchase the best quality products at the lowest possible price and to deliver those products to City departments promptly. The department is also responsible for surplus property, processing mail, providing copier service and publishing the City Record.


Kevin Coyne, Purchasing Agent, Appropriation 143


Appropriations by Program


Program Name FY16 Actual FY17 Actual FY18 Budget FY19 Budget
Purchasing Administration 385,461 520,700 674,495 659,967
Procurement 1,110,016 986,075 929,805 958,993
Central Services 276,091 219,280 221,666 232,803
Total 1,771,568 1,726,055 1,825,966 1,851,763


Department trends by program


Purchasing Division
Operating Budget Over Time
Purchasing Division FY18
Operating Budget by Program
Purchasing Administration
Procurement
Central Services

Department budget by account


title FY16 Expenditure FY17 Expenditure FY18 Appropriation FY19 Adopted Inc/Dec 18 vs 19
Personnel Services 1,649,445 1,598,607 1,681,000 1,748,471 67,471
Contractual Services 53,359 45,025 44,005 43,919 -86
Supplies & Materials 5,351 7,248 11,450 12,125 675
Current Chgs & Oblig 3,177 3,763 4,265 4,625 360
Equipment 43,530 99,967 85,246 42,623 -42,623
Other 16,706 -28,555 0 0 0
Total 1,771,568 1,726,055 1,825,966 1,851,763 25,797


Department trends by account


Purchasing Division
Operating Budget Over Time
Purchasing Division FY18
Operating Budget by Account
Personnel Services
Contractual Services
Supplies & Materials
Current Chgs & Oblig
Equipment
Other


Purchasing Division
Performance Goals

Procurement
  • The Procurement Office in the City of Boston uses a 100% electronic format. Creating a contract should be a seamless and relatively quick process. This is achieved by continiously monitoring and reviewing this process
  • To display the percentage of savings the departments are able to achieve from request to the time of order
  • To measure the amount of time that it takes to produce a purchase order (should be less than seven days). There are certain cases where there is need to be publically bid, and it will be longer
  • To simplify conducting business with the City of Boston. To provide an exceptional expierence and a superior level of customer service for all vendors. To supply support to vendors at all stages of procurement


Purchasing Division - Authorizing Statutes

  • Enabling Legislation, M.G.L.A. c.41, § 103.
  • Duties of the Purchasing Agent, CBC Ord. § 5-1.8.
  • Content and Sale, CBC St. 2 § 650.
  • Uniform Procurement Act, M.G.L.A. c. 30B.