Fiscal Year 2019 Budget

Beginning July 1, 2018 and ending June 30, 2019

Last updated: 4/11/18

Procurement

The Procurement Program procures goods and materials for use by City departments. This program selects vendors through the public bid process, and initiates purchase orders and contracts consistent with appropriateness of cost, quality, delivery requirements, and vendor service. The program maintains central maintenance contracts for the City’s photocopiers and operates a central copy center.


Gerard Bonaceto, Kevin Coyne, Managers, Organization 143200
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Procurement - Appropriations

Back to Purchasing Division

title FY16 Expenditure FY17 Expenditure FY18 Appropriation FY19 Adopted Inc/Dec 18 vs 19
Personnel Services 1,082,696 976,573 915,248 945,443 30,195
Contractual Services 9,956 4,540 7,257 7,775 518
Supplies & Materials 3,851 4,591 6,500 4,975 -1,525
Current Chgs & Oblig 1,713 371 800 800 0
Equipment 0 0 0 0 0
Other 11,800 0 0 0 0
Total 1,110,016 986,075 929,805 958,993 29,188

Procurement
Performance Goals

Goal:

The Procurement Office in the City of Boston uses a 100% electronic format. Creating a contract should be a seamless and relatively quick process. This is achieved by continiously monitoring and reviewing this process

Measure FY16 Actual FY17 Actual FY18 Target FY19 Target
Average time to create contract (days) 15.3 12


Goal:

To display the percentage of savings the departments are able to achieve from request to the time of order

Measure FY16 Actual FY17 Actual FY18 Target FY19 Target
Requisition to Purchase Order savings in percents 3.0 3


Goal:

To measure the amount of time that it takes to produce a purchase order (should be less than seven days). There are certain cases where there is need to be publically bid, and it will be longer

Measure FY16 Actual FY17 Actual FY18 Target FY19 Target
Average Requisition to Purchase Order timeline (days) 8.6 7


Goal:

To simplify conducting business with the City of Boston. To provide an exceptional expierence and a superior level of customer service for all vendors. To supply support to vendors at all stages of procurement

Measure FY16 Actual FY17 Actual FY18 Target FY19 Target
Supplier Portal Vendor support requests 5,876 4,000